The Ease of Web-Based Fax Management
Because of the unlimited potential of the Internet, many more things can be done using its technology. Online fax services, for instance, use the technology to create features that make faxing more efficient and convenient than standard faxing on a fax machine. One Internet fax feature that allows for better workflow and organization is web-based fax management.
With web-based fax management features, users can manage all aspects of their online fax service account. For businesses, these features put document workflow and billing at their fingertips. Here’s how web-based fax management features work:
Manage Your Account
When you select an online fax service, a personal account is established for you and you are given secure access to it via the Internet. Once logged in to your account, the dashboard or control panel offers various features for easy web-based account management. Some of the features and their functions include:
A Settings feature where you can change your password, designate other users on your account, add a time zone stamp to your faxes, activate online reporting and set other administrative preferences.
A Billing icon for viewing your monthly bill, tracking how many fax pages remain in your monthly limit, printing invoices, or updating or changing credit card information.
Account organization features where you can create and personalize folders and files for organizing your faxes. With these features, you can also move files between folders and rename files.
An Address Book for adding and editing names, fax numbers and email addresses in your contact list.
An account activity feature where you can access the logs of all your sent and received faxes.
A Help icon for contacting customer support for help with any account questions.
Configure Your Fax Settings
Besides customizing your account, web-based fax management features enable you to arrange and organize your incoming and outgoing faxes. With these features, you can add or change your preferences for the way you send and receive faxes online. Among the fax setting features are:
An inbound fax setting feature where you can add a personal identifier to the faxes in your inbox, choose whether you want to receive faxes from your web account, email, or both, and select your online fax storage option.
An outbound fax setting feature where you can choose additional security elements for faxes being sent, set the resolution of your faxes, select your delivery notification preference, add a cover sheet design to your faxes, and create an electronic signature to add to your outgoing faxes.
An internal fax circulation option for internal redistribution of faxes to any number of employees, regardless of their location.
