Which Type Of Online Fax Service Do You Need?

There are many different types of online fax service providers. Some cater to individuals who fax a little or a lot. Others focus on businesses of all sizes. Many offer plans that meet the faxing frequency of individuals and businesses. With all the Internet fax service options available, how do you decide which type of online fax service provider and payment plan is right for you? Here are some guidelines to use when choosing a provider for your cloud faxing needs:

Determine Your Usage

How often you fax will help you determine which online fax plan is the most economical. Think about how many faxes you send or receive during a particular timeframe, such as a week or month. If you fax periodically, whether from home or from your small business office, you might look at an online fax service with plans priced for a limited number of incoming and outgoing faxes, or a monthly plan that is priced for low volume use. If you receive more faxes than you send, look for a plan that offers unlimited incoming faxes. If you fax everyday or manage an office where faxing volume is moderate, it’s best to choose a plan that offers an annual subscription at a reduced rate. These types of plans are also cost-effective for offices that contain several departments with diverse faxing requirements and for companies with offices in different locations throughout a state, country, or globally. Large corporations or enterprises with high volume fax usage typically need an online fax service that accommodates production faxing or offers plans that can be customized according to their business needs. Look for providers that offer an annual subscription plan or a multi-year plan. The service also should be well equipped with multiple servers to handle a large number of faxes at one time.

Decide How Many Accounts You Need

Some online fax services limit the number of people that can use your account. If there is more than one person in your household or in your office that will be sending or receiving faxes, consider online fax service providers that include multiple users in their price plan. For example, some plans allow for up to five people under one account to receive faxes, but only one can send faxes. With other providers, an unlimited number of people can send faxes under one account, but up to 30 can receive faxes.

Look At Additional Services Offered

Besides offering basic fax service, many Internet fax services include a variety of free perks within their plans, while others offer add-on services for an additional price. These additional services range from fax storage space and online reporting to integration into various software applications and mobile phone apps. If your needs go beyond basic faxing, look for online service providers that offer premium upgrades or corporate packages.